Application letter


Every human being in his life very often has to prepare a presentation. He has to
prepare all kinds of applications. For example such as requesting for scholarship or many
others. We are sure that what we have put on this page can facilitate the importance and
solve problems related with this activity.
When you have finished doing the exercises you can check how well you did in our
Answers to exercises.
If some words or phrases are too tough for you, you can always check the dictionary .

Composing a Letter of Application

If you are applying for a job that requires a resume, you should write a cover letter to accompany the

Purpose of the letter is to

tell how your job talents will benefit the company
show why the employer should read your resume or your application form
ask for a job interview

Tips for writing application letters

Write a separate letter for each job application
Type letters on quality 8 1/2" by 11" paper.
Convey personal warmth and enthusiasm.
Keep your letter short and to the point.

Letters that work

A cover letter should accompany each resume. The letter should sum up what you have to offer and
serve as an introduction to your resume. The following guidelines will help when writing an
application letter.

Address the letter to a specific person when possible. If this is not possible, write, "To whom it
may concern," "Dear Search Committee" or something similar that is general but appropriate to
the situation.
Show interest in the firm by making a reference to something you know about it.
Describe your skills and refer to your resume for further details.
Suggest that you will telephone the firm for an interview.
Let your letter reflect your individuality, but avoid appearing aggressive, familiar, cute or


First example

Street address
City, State Zip
Date of writing

Street Address
City, State Zip

Dear Mr./Ms.:

1st paragraph Explain why you are writing; identify the position and your source of information.
Indicate in summary form your strongest qualifications for the position using a series of phrases

2nd paragraph Outline your strongest qualifications in more detail and show how they match the
position requirements. As much as possible, provide evidence of your related work, extracurricular,
and academic experiences and accomplishments. Refer to your enclosed resume.

3rd paragraph Optional. Convince the employer that you have the personal qualities and motivation to
succeed. Relate your interests and qualities to your knowledge of the company.

4th paragraph Request an interview and indicate how and when you can be contacted. Suggest that
you will call at a specific time to discuss interview possibilities. Thank the reader for his/her

(Hand-written signature)
Your name, typed


Second example

Letter of Application

Schauneckstr. 1
72525 Münsingen
Tel. +49(0)7381-2138

09 April 1998

Subject: Thesis

Dear Sir or Madam

I would like to write my thesis about E-Commerce for your
company from September 1998.

In Germany, I am attending the final semester at the
Fachhochschule Karlsruhe (Karlsruhe University of Technology) in
the Business Information Systems department. Two semesters
ago, I was working as an intern at Interfirst, a division of
Standard Federal Bank, in the Research and Development
department in Ann Arbor, MI. Before that, I was enrolled at
Eastern Michigan University as an exchange student.

I have already completed an apprenticeship as a bank clerk
before gaining the entrance requirement for German universities
at a business school. During my community service, an
alternative to military service, I worked at a school with disabled
children. Since February 1995 I have been studying in the
Business Information Systems department.

My academic record at Fachhochschule Karlsruhe in Germany
and at Eastern Michigan University has been good.

Since I lived in the US for one year, I am able to communicate
very well in English.

I would like to write my thesis for a company in the computer
science area and am especially interested in electronic
commerce, since I think this is a very interesting market with
great possibilities.

I am looking forward to hearing from you.


Martin Schrode

Third example

May 10, 1990
3407 Danbury Avenue
Cedar Woods, TX 78644

HJH Recruiting Office
1100-C East I-35 Suite 440
Austin, TX 78755

To Whom It May Concern:

Your recent ad in the Austin-American Statesman for a Senior Drafter has
caught my attention. Please consider me as an applicant for the position.
My resume is enclosed for your review.

In addition to my resume, I would like to mention that I have working
knowledge of many engineering standards. I have experience in mechanical
design, plus other skills that may interest you.

If after reviewing my experience and background, you would like to discuss
this matter with me in further detail, I can be reached between 8:00
a.m. and 5:00 p.m., ext. 436. I look forward to hearing from you.


Samuel X. Furman


Fourth example

1707 Guernesey Lane
Austin, TX 78759
July 24, 1996

John G. Holloway
Ultra Micro Devices, Inc.
4505 W. Tom Thumb Ave.
Austin, TX 78703

Dear Mr. Holloway:

Will you please consider me as a applicant for the position of electronic
technician there at Ultra Micro Devices? Mr. Don Landen, equipment
engineer at U.M.D., suggested that I write you; he believes that I have the
necessary qualifications for the position.

On May 10, I will graduate from Austin Community College with an Associate
in Science degree with a major in digital electronics. My overall grade
point average is 3.54, and I have developed to superior level the
troubleshooting skills necessary for work as an electronic technician.

You will find enclosed with this letter a personal data sheet, which will
give you more complete information about my background and qualifications.
At your convenience, I would be glad to come to your office to discuss my
experience and interests as well as the currently open position with you.
I can be reached at (512) 877-0991 after 5 p.m.

Sincerely yours,

John M. Owens

Encl.: resume

Exercise 1

Insert the missing words :


Dear Ms Baudoin,

I am writing to 1.............................. for the position of Public Affairs Associate
which was 2............................ last week in the International Herald Tribune.

Although I am presently 3........................... by a non-profit making organisation, it
always been my intention to work in a commercial environment. I would particularly
4......................... the chance to work for your company and as you will
on my 6......................... curriculum vitae , the job you are offering
both my personal and professional interests.

My work experience has familiarised me with many of the challenges
in public relations today. I am sure that this, together with my understanding of the
and expectations of sport and nature enthusiasts, would be extremely
to the position. Moreover, as my mother is German, I am 10............................ in this
language and would definitely 11............................ working in a German-speaking

I would be pleased to 12........................... my curriculum vitae with you in more
at an interview. In the meantime, please do not hesitate to ask me if you require further
information. I look forward to hearing from you.

Yours sincerely.

Answers to exercises